BIRTH REGISTRATION

On-time and Delayed Registration of Births and Issuance of Certificates of Live Birth (COLB)

ABOUT THE SERVICE: The birth of the child, being a vital event, should be registered at the Office of the City Civil Registrar within a thirty (30) day reglamentary period from the time of birth.  Other than serving identification purposes, a certificate of birth is also required by various agencies and instrumentalities in availing of their services.

CLIENT GROUPS:      Parents/ guardians/attendant at birth/hospital authorities and persons who have reached legal age but whose facts of births have not been reported at the Civil Registrar’s Office.        

REQUIREMENTS:      (On-time registration) duly accomplished COLB, Marriage Contract (if married parents), cedula (for unmarried parents)
                                   
(For delayed registration) duly accomplished COLB, supporting documents:

SERVICE SCHEDULES: Monday to Friday; 8:00 AM to 5:00 PM

FEES / CHARGES:      None

PROCESS OF AVAILING THE SERVICE:

On-time registration of children born at home or in private or public hospital/maternity clinic:

TOTAL PROCESSING TIME: 15 minutes


STEPS INVOLVED

ACTION OF THE CITY CIVIL REGISTRAR’S OFFICE (CCRO)

PROCESSING TIME

RESPONSIBLE PERSON

 

  • Submit to the CCRO the duly accomplished quadruplicate copies of Certificate of Live Birth (COLB) and supporting documents.

 

Examines as to correctness and completeness of entries the COLB and supporting documents.

 

5 minutes

 

Assistant Registration Officer

 

  • Forward the COLB to Registration Officer or City Civil Registrar for signing.

 

Reviews for finality and affixes signature on the space provided.

 

3 minutes

 

Registration Officer or CCR

 

  • Forward the signed COLB to Administrative Assistant III.

 

Assigns Registry Number, enters in the Registry book and segregates the COLB copies as follows:
Orig. Copy – CCR File
OCRG Copy – NSO
3rd Copy – Client
4th Copy – Attendant at birth.

 

5 minutes

 

Administrative Assistant III

 

  • Claim the duly registered COLB.

 

Issues the COLB.

 

2 minutes

 

Administrative Assistant III

Delayed registration of children born at home, or in private or public hospital/maternity clinic:
TOTAL PROCESSING TIME: 8 minutes for processing of birth registration; 7 minutes for claiming the COLB.


STEPS INVOLVED

ACTION OF CCRO

PROCESSING TIME

RESPONSIBLE PERSON

 

  • Proceed to CCRO and submit the duly accomplished quadruplicate copies of the COLB together with supporting documents.

 

Examines the COLB as to correctness, completeness of entries and supporting documents.

 

3 minutes

 

Assistant Registration Officer

 

  • Forward the COLB to Administrative Assistant III for notice of posting.

 

Prepares notice of posting and informs the client of the date of release of the COLB in compliance with the 10-day posting period.

 

5 minutes

 

Administrative Assistant III  

 

  • After the 10-day posting, forward the COLB together w/ its supporting documents to Registration Officer or CCR.

 

Affixes signature on the space provided.

 

2 minutes

 

Registration Officer or CCR

 

  • Return the COLB to the Administrative Assistant III for registration.

 

Assigns registry number and enters in the registry book.

 

3 minutes

 

Administrative Assistant III

 

  • Claim the duly registered COLB.

 

Segregates the COLB and releases 3rd and 4th copies to the applicant.

 

2 minutes

 

Administrative Assistant III

 

Out- of-town Delayed Registration of Certificate of Live Birth:
TOTAL PROCESSING TIME: 35 minutes for processing of birth registration


STEPS INVOLVED

ACTION OF CCRO

PROCESSING TIME

RESPONSIBLE PERSON

 

  • Submit to CCRO the application for out-of-town COLB registration together with the supporting documents.

 

Ascertains the facts of birth by interviewing the applicants and evaluates the supporting documents that show the facts of birth.

 

5 minutes

 

Assistant Registration Officer

 

Prepares the COLB in accordance with applicable rules on civil registration.

 

5 minutes

 

Administrative Assistant III

 

Certifies that the applicant presented original copies of supporting documents.

Issues endorsement letter to Local Civil Registrar concerned to support the client’s application for out-of- town delayed registration of live birth.

 

5 minutes

 

5 minutes

 

Registration Officer or CCR

 

  • Proceed to the Post Office and purchase Postal Money Order (PMO) payable to the Local Civil Registrar in the amount of P300.00 and return to the CCRO Administrative Assistant III.

 

Endorses in sealed envelope the COLB and its supporting documents, including the Postal Money Order payable to the Local Civil Registrar of the City/Municipality where the birth occurred.

Advises the client/petitioner to send the petition thru authorized courier (LBC or JRS).

Have the client bring the acknowledgment logbook for appropriate action of the forwarding company.

 

10 minutes

 

 

 

 

Administrative Assistant III

 

 

 

  • Mails the COLB and PMO together with the supporting documents to the Local Civil Registrar of the City/Municipality where the birth occurred.

 

Issues receipt and stamps acknowledgement on the CCRO’s acknowledgment logbook.

 

3 minutes

 

 

Forwarding Company

 

  • Return to the CCRO the logbook and receipt from courier.  

 

Checks logbook and enters the trucking number.

 

2 minutes

 

Administrative Assistant III

 

  • Make a follow-up, personal or by phone and return to CCRO on the date of the release of the COLB.  

 

Releases the client’s copy of the COLB.

 

1 minute

 

Administrative Assistant III

2. Registration of Foundlings
ABOUT THE SERVICE: A foundling is a deserted or abandoned infant / child whose relatives are unknown, or a child committed in an orphanage or similar institution and whose facts of birth and parentage are unknown.  The Civil Registry Law provides that the registration of foundling in the city/ municipality where the child was found shall be made by the finder / charitable institution within thirty (30) days from the date of finding / commitment of the child.

CLIENT GROUPS:      General Public; Orphanage institutions           

REQUIREMENTS:      DSWD Case Study Report
 Certificate of Foundling issued by CSWD
Affidavit and Certificate of the Finder
Certification from the barangay or police authority regarding the blotter report made by the finder
Proof of notice to the public

SERVICE SCHEDULES: Monday to Friday; 8:00 AM to 5:00 PM

TOTAL PROCESSING TIME: 20 minutes

TOTAL FEES/CHARGES:       None

PROCESS OF AVAILING THE SERVICE:

STEPS INVOLVED

ACTION OF CCRO

PROCESSING TIME

RESPONSIBLE PERSON

 

  • Submit to CCRO the duly accomplished quadruplicate copies of Certificate of Live Birth (COLB) together with the supporting documents.

 

Examines as to correctness and completeness of entries the COLB as well as the supporting documents.

 

10 minutes

 

Statistician III

 

  • Forward the documents to the Registration Officer or City Civil Registrar for signature.

 

Reviews for finality and affixes signature on the space provided.

 

5 minutes

 

Registration Officer or CCR

 

  • Forward the signed document/s to the Administrative Assistant III for registration.

 

Assigns registry number, enters in the registry book and releases the client’s copy of the Certificate of Foundling.

 

5 minutes

 

Administrative Assistant III
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